If you would like to onboard a new team member - whether it be a research assistant/coordinator, postdoctoral research fellow, non-employee student or other extended worker - please contact the Department’s Research Program Manager Team. You can email them using the contact information below:

• BWH: Shannon Rogers (sprogers@mgb.org)

• MGH: Abby Pascarelli (apascarelli1@mgh.harvard.edu)

Visas are supported by the MGB Office for Global Professionals and Scholars (GPS). For general inquiries please visit https://www.massgeneralbrigham.org/en/about/for-employees/global-professionals-scholars.

For department specific questions or for faculty to request a visa for a new staff member, please email Abby Pascarelli (apascarelli1@mgh.harvard.edu).

Pre-award grant administrators in the MGB Department of Anesthesiology play a critical role in helping investigators prepare competitive, compliant, and well-structured grant applications before submission. Their work typically includes:

• Budget development: Building detailed, accurate budgets and justifications that align with sponsor rules and institutional policies, including personnel effort, fringe benefits, indirect costs, and allowable expenses.

• Application coordination: Managing timelines and internal deadlines, assembling all required components (biosketches, facilities documents, letters of support), and ensuring the full application package is complete.

• Compliance review: Checking that proposals meet institutional, federal, and sponsor-specific requirements (e.g., human subjects, animal use, data sharing plans, conflict of interest disclosures).

• Routing and approvals: Submitting proposals through internal systems for departmental and institutional approval prior to sponsor submission.

• RPPR support: Pre-award grant administrators assist investigators with preparation and submission of Research Performance Progress Reports (RPPRs), including coordinating updates, ensuring compliance with sponsor requirements, and facilitating timely submission.

• Liaison role: Serving as the primary point of contact between investigators and central research administration offices to ensure smooth communication and adherence to policies.

The department currently has three pre-award grant administrators (Catherine Fong, Heather Kearney, Myanh Ta) who are assigned based off bandwidth and expertise. As a result, multiple grant administrators may be assigned to work with a single PI for different applications. If you plan to submit a grant, please indicate your intention using the following link, which will assign one of pre-award team to assist: https://www.mgbanesthesiologyresearch.com/

For all other pre-award questions, please email AnesthesiologyPreAward@massgeneralbrigham.org.

Post-award grant administrators in the MGB Department of Anesthesiology provide essential support to ensure that funded projects are managed effectively, remain compliant, and stay on track financially throughout the award lifecycle. Their responsibilities include:

• Financial management and monitoring: Overseeing grant budgets, tracking expenditures, reconciling accounts, and ensuring spending aligns with sponsor and institutional guidelines.

• Effort and payroll coordination: Managing salary allocations (CAPAS transactions) to ensure accurate reporting of personnel time on grants.

• Compliance and policy adherence: Ensuring that all post-award activities meet sponsor regulations, institutional policies, and audit requirements.

• Reporting support: Assisting with financial reports, progress reports, and closeout documentation required by sponsors.

• Award setup and maintenance: Facilitating account setup, managing modifications (e.g., no-cost extensions, rebudgeting), and maintaining accurate grant records.

• Subaward management: Overseeing subrecipient agreements, invoicing, and monitoring compliance of collaborating institutions.

• Closeout processes: Coordinating final financial reconciliation and ensuring all deliverables are submitted at the end of the project period.

To connect with a post-award grant administrator, please email:

• BWH: Donna Miller (dmiller28@mgh.harvard.edu)

• MGH: David Duarte (dduarte@mgh.harvard.edu)

For all other research related inquiries, please contact Ariel Mueller, the AMC Administrative Director for Research via email at almueller@mgh.harvardu.